You might be surprised at the various features in ZenTao, so you would think ZenTao is very complicated. Actually, ZenTao is a professional collaborative management software. It is integrated task management in ZenTao instead of simple task management. Project management is complicated by itself, all functions ZenTao provides are necessary. But it doesn’t mean that you have to go exactly the same as the workflow in ZenTao. You can customize the workflow according to your actual situation. Now let’s quick start ZenTao.

1. Add a Project

1.1 Click Project and click  Create Project.

1.2 The page to add a project will show. You can define the fields such as project name, alias, start and end date, workdays available, team name, etc. As for Link Product, it can be null or multi-selected.

2. Set up Teams

2.1 Click Save and a prompt will notify you that the project is created. Then you can set up teams.

2.2 Or you can manage the project teams from the menu by clicking Project->Team.

Select users involved in the project and set up the roles for them when managing your team. Weekdays and available hours must be set up carefully. Generally speaking, a user cannot work 8 hours a day or 7 days a week continuously.

2.3 After it is set up, ZenTao will automatically calculate the total man-hour in the project.

3. Create a Task

3.1 After setting up the teams, the next is to create tasks. Click Project->Task->Create.

3.2 The page of creating a task will show.

• When you are creating tasks, you should assign Read privilege to members of the project teams.
• The initials of the name lists can be used to filter users quickly.
• The priority of the tasks and estimated man-hour has to be set up.
• If a task must be finished before a certain date, you can set up the deadline.
• Files can be uploaded.

4. Update Task Status

When all the tasks are created, everyone knows what they are going to do. Once the project is started, the team members will update the status of their tasks.

4.1 Task List

On the page of Tasks, you can see all the tasks listed in ZenTao. You can easily filter the tasks by various labels. Click the name of a task for details.

4.2 Task Details

On this page, you can find all the details about the task such as History and etc. There are also many buttons provided to edit the task.

4.3 Start a Task

Click Start to start the task. When you start a task, you can set up the time consumed and estimates (man-hour).

4.4 Finish a Task

Click Finish to finish a task. When the task is done, you should record the hours cost.

5. Accept and Close a Task

When the task is completed, it will be automatically assigned to the one who created it. Then the assignee can verify whether the task is completed or not. If completed, the assignee will close the task. The task is finally done.